If you’ve ever had an IT project go sideways, you know the problem usually starts long before kickoff - it starts with a fuzzy proposal.

Whether you're building a network, managing infrastructure, or rolling out custom software, your proposal needs to set the right expectations. That means being clear about what's included, what's not, and how the pricing works.

Here are some essentials you should include in your IT project proposal:

• About us – a short company overview or team bios to build trust
• Scope of work – a breakdown of services, organized by component or phase
• Project timeline – expected duration and key milestones
• Pricing table – line items that show each service or deliverable and what it costs
• Payment terms – when invoices will be sent and when payment is due
• Assumptions and exclusions – what’s included, and what isn’t, to reduce ambiguity

Now let’s look at an actual example.

IT Project Template Example:

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Like what you see?

The example above was built using Smart Pricing Table - proposal software designed to help IT professionals create clear, client-friendly scopes of work in less time.

Whether you're managing one-off tech projects or complex service agreements, our platform gives you reusable components, transparent pricing tools, and simple customization that keeps things efficient and scalable.

Schedule a demo or sign up for a free trial and get access to this template for your own use!